Your Compass Journey
To learn how to use the various applications in Compass, simply click on each of the following Contents Items and read the relevant section.
You can view the Compass website by clicking on the Compass Logo (right) or download the Compass mobile app by selecting the iTunes AppStore logo or the Google Play logo.
You will be requested to enter the Username and Password which was sent to you in a welcoming letter by the school. You will occasionally be asked to check if your contact details are current.
If this is the first time you have logged onto Compass, you will also be asked to change your Password.
Semester Reports and Individual Learning Plans will no longer be printed and distributed to Parents via Students. This valuable information will be accessible by viewing it in Compass with the option to print at home. If you require a copy of your child's Report or ILP please email the College with your request.
CONTENTS
1. What does Compass do for me?
2. How do I Access Compass on the Internet?
4. What is the Compass Home Screen?
5. How do i give my Consent to an activity and make Payments?
6. What do I see on the Student Profile?
7. What do I need to know about Attendance?
8. How do Enter a Parent Approval for a student absence?
8a. How to notify the School that your child will be absent.
9. How can I viewing and download an Academic Report?
10. How do I book for a Parent-Teacher Conference?
11. How do I view the Compass Calendar?
DOWNLOAD THE COMPASS PARENT GUIDE BOOKLET
1. What does Compass do for me?
Using Compass allows you to access up-to-date and meaningful information about our school and your child’s progress. Compass includes many different features, including the ability to:
• Monitor your child’s attendance, and enter an explanation for absence or lateness
• Download and view your child’s progress and semester reports
• Book parent-teacher conferences
• Pay and provide consent for events and school fees
Our school will advise parents when each of these features becomes available for parent use.
To take you through the process of accessing the different areas of Compass, we will be using factitious names and faces, some, we are sure, you will recognise immediately.
Compass is a web-based system that is accessible on any modern web browser (Internet Explorer, Google Chrome, Firefox, and Safari) or by using the Compass iOS or Android apps on your Smart Phone. iPad or Tablet. Search for ‘Compass School Manager’ in the store.
Every family will receive a separate login to Compass which will be provided to you by our school.
For quicker access to Compass in the future, add the following link to your Favourites in your preferred Browser:
https://carranballac-vic.compass.education/login.aspx
To log in you will require your unique family username and password. These details will be provided to you by our school.
Upon first login, you will be required to change your password and confirm your email address and mobile phone number. These details may be used by our school for SMS, password recovery and email communication throughout the year.
If you have lost your details or forgotten your password, you can recover your details by clicking the ‘Can’t access your account?’ link on the front page.
Please note: This booklet provides an overview of key features within Compass, our school may not have yet enabled all of these modules at this time.
The home screen provides you with relevant alerts and news, as well as quick access to your child's profile. Your child's Home Screen may not be as populated as the example for Harry Potter. Some information may not appear until the College activates that particular Module. However, the basic information will be there.
5. Consent and Payments
A. From the Compass home screen, if there is an event alert under ‘My News’ , click link beneath the alert for more information. (screenshot 1) OR navigate to ‘Events’ under the Organisation menu item in Your Home Screen (see Screenshot 2). Follow instructions.
Or
B. From the Events page a list of upcoming events and excursions will be displayed. Click the red ‘Process Now’ button to provide consent and/or payment (depending upon what the event requires).
C. An online payment/consent form will be displayed. Complete all the highlighted relevant fields and click the ‘Submit Details’ button
This will be the most important Page for you. Everything you wish to access about your child, begins at the Student Profile Page. The Student Profile can be accessed via the Home Screen by clicking on your child’s (children's) Profile which is directly under the name(s) of your child(ren).
Not all areas are currently populated. However, at a later stage, when they all are, parents will have an overview of the day’s classes and activities; will be able to email your child’s teachers, and have a summary of the teacher’s observations of your child (Student Chronicle Module).
For more detailed information, including assessment tasks, attendance, surveys and academic reports, navigate through the tabs along the top of the Profile Page.
Don't concern yourselves too much with the Analytics, Assests and Insights tabs. These will be expained later.
Using Compass, you can view up-to-the-second attendance information for your child. To view your child’s attendance, click on the Student Profile link on the home page and click the Attendance tab. If this area has no data, it will mean that your child has not been late or absent from school.
PRINT A QUICK REFERENCE GUIDE FOR ATTENDANCE
8. Attendance: Adding a reason for student absence
If you are in the Compass Home Screen (or from your Student’s Profile screen, click Profile to get to Student Profile. Click “Attendance” then click “Notes/Approvals” item if there is a request to enter your approval for lateness or an absence. Again, if you don't see any "approval" requests, it will mean your child has not been late of absence for this period.
From the pop-up window that will appear
1. Select the reason from the drop-down box
2. Enter a brief reason for the lateness or absence
3. Select the Start and Finish Time for the lateness of absence
Click the “Save” button
A: Notifying the School that your Child will be absent
- In the Compass HOME screen, click on + Add Attendance Note/Approval (Approved Absence/Late) of the child who will be absent from School.
- Select the Reason for the absence in the drop-down choices and add Details/Comments along with the time the child will be absent from School and what time they are expected to return. If your child will be absent for the entire day, select the earliest possible time in the Start option and the latest possible time in the Finish option.
- Click SAVE
Note:
Where possible parent approvals should be entered prior to the absence occurring
This section will be turned off during report writing periods
A. From the Home Screen, click on the ‘View Academic Reports’ item or if you have the Student Profile screen opened, click the ‘Reports’ tab.
B. A list of Academic Reports will be displayed. Click the Report title to download the PDF on to any device. If there are no Reports listed, this will mean your child has no Reports to access.
10. Parent-Teacher Conferences
Using Compass on your Desktop Computer, you can book your parent-teacher conferences online. Please Note: You cannot book Student Learning Conferences via your mobile device app at the moment.
A. On the Home Screen, located in the profile box of the student you wish to make bookings for, click ‘Book Parent Teacher Interviews’. The Booking facility will only be visible on Compass a couple of weeks before Parent/Teacher Conferences are due. At other time it will be switched off.
B. A list of the current Term parent-teacher Learning Conferences will be displayed along with its booking status. Click on the link in the Event section next to the name of the student you wish to book.
C. "My Bookings" will display for the child you have selected with the information of the name of the Teacher, Year Level, Classroom Number and available Time Slots in a drop-down selection. The drop-down selection will ONLY show the times that are available to book.
Choose the time you wish to secure as your Student Learning Conference. You will notice the word FREE will change to BOOKED automatically. This indicates that your session has been booked.
If you have more than one child to book, click on the COMMUNITY icon (icon with 2 people) at the top of the page and repeat steps B-C for the remaining children you wish to book.
If you click PRINT, it will only print one Student Learning Conference at a time.
Click on the School Calendar icon.
Your calendar contains different layers. On the left hand side, you have the option to click on EVENTS to show camps, events and activities that your children have been linked to via a class roll or a scheduled event. You will also be able to view individual child calendar layers and switch the view on and off by clicking on their names. The generic Parent Calendar will show in Purple, and each of your children will display in a different colour.
On the Parent layer of the calendar you will be able to view Public Holidays, School Holidays, Curriculum Days and Student Free Days. The Compass Calendar will also display College events, activities, excursions, incursions and camps.
In summary
After going through these instructions, you probably quickly realised that everything you need to access can be done directly from either the Compass Home Screen or the Student Profile Page. Don't be afraid at any time to click through all the icons and links available on these pages. You will quickly realise how easy it is to navigate through Compass and find the information you need.
© Copyright 2018 Carranballac P-9 College The sponsor-ed Group